The Assistant Property Manager provides service to the community as directed by the property
manager. They perform all responsibilities while demonstrating outstanding customer service skills within the community.
Essential Duties and Responsibilities:
• Manage and handle day-to-day activities of the Property in the absence of the Property Manager,
including but not limited to:
• Complying with all reporting requirements
• Complying with meeting requirements outlined in Florida Statue 718.- Ensure meetings are
prepared, coordinated with maintenance for audio & seating arrangements if applicable
• Promptly investigates and makes a full written report of all accidents or claims for property
damage and personal injury, including work-related injuries, and properly reports it within the
appropriate timelines to the appropriate party.
•Ensures all vendors COI are to date for the community while onsite.
• Manage and track all activity logs and incident reports for the Property Manager’s review and
assist in investigations as needed.
• Resolves and follows up on all complaints/issues and reports to the Management Office.
• Oversee and gather information and data for/from vendors when needed
• Act as a liaison and manage association vendors in support of management, including but not
limited to assessing vendor performance and compliance when requested
• Assists with vendor and invoice reconciliation as needed
• Collects monthly payments as needed
• Prepares rental or new resident packages as required.
• Tracks rentals and processes required paperwork for tenants, such as lease expirations and
renewal documents.
• Monitors and controls Electronic Security and Gate Control Systems, where applicable.
• Assists Property Manager with any special requests, i.e., administrative work, mailings, etc.
• Assists in the preparation of reports for inclusion in monthly management reports and board
packages as needed.
• Ensures all safety precautions and procedures are followed while performing duties.
• Upload all approved meetings and documents to resident portal as needed each month as
directed to assist Secretary and Property Manager
• Tracks all architectural change requests by homeowners and inspects for compliance upon
completion. Utilizes assigned software programs to engage with Board or Committee members
during the architectural review process.
• Oversee emergency and after-hours situations as needed
• May monitor the Emergency Response System, if applicable.
• Assist with managing frontline team (i.e. Maintenance, Front Desk, Housekeeping etc)
Respond to this ad:
Dome Condominium Association
Cynthia Alonso
manager@domecondominium.com